{"id":340636,"date":"2026-07-15T12:38:48","date_gmt":"2026-07-15T12:38:48","guid":{"rendered":"https:\/\/en-au.wordpress.org\/plugins\/demfilz-sync-for-xero\/"},"modified":"2026-10-14T04:03:07","modified_gmt":"2026-10-14T04:03:07","slug":"demfilz-sync-for-xero","status":"publish","type":"plugin","link":"https:\/\/tg.wordpress.org\/plugins\/demfilz-sync-for-xero\/","author":20035799,"comment_status":"closed","ping_status":"closed","template":"","meta":{"version":"1.2.8","stable_tag":"1.2.8","tested":"7.1.3","requires":"6.2","requires_php":"7.2","requires_plugins":null,"header_name":"Demfilz Sync for Xero","header_author":"Demfilz","header_description":"Send WooCommerce orders, customers and stock to Xero via the official Xero Accounting API. 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It posts orders as Xero invoices (or quotes), matches or creates the contact, and can read stock-on-hand back from Xero.<\/p>\n\n<p><strong>Free features<\/strong><\/p>\n\n<ul>\n<li>One-click OAuth 2.0 connection to your Xero organisation<\/li>\n<li>Push a WooCommerce order to Xero as an invoice or quote with a button on the order screen<\/li>\n<li>Create or match the contact in Xero automatically<\/li>\n<li>Map a default income account and GST tax rates<\/li>\n<li>Pull current stock-on-hand from Xero for a product (button on the product screen)<\/li>\n<li>Sync log of every attempt<\/li>\n<\/ul>\n\n<p><strong>Pro features (A$19.95\/month)<\/strong><\/p>\n\n<ul>\n<li>Automatic order sync when an order reaches a chosen status<\/li>\n<li>Bulk \/ historical order backfill<\/li>\n<li>Scheduled inventory sync across all products<\/li>\n<li>Refunds \/ credit notes to Xero<\/li>\n<li>Per-product \/ per-tax-class tax mapping<\/li>\n<li>Auto-retry of failed syncs with email alerts<\/li>\n<li>Multiple stores \/ organisations<\/li>\n<li>Supplier purchases: when the Demfilz Auto Order plugin emails a supplier a purchase order, post a matching bill (at cost) to Xero<\/li>\n<\/ul>\n\n<p>Pro is delivered as a separate add-on plugin after subscribing at https:\/\/demfilz.com\/woo-to-xero<\/p>\n\n<h3>External services<\/h3>\n\n<p>This plugin connects to external services. It sends data only when you explicitly connect and sync.<\/p>\n\n<ol>\n<li><strong>Xero API<\/strong> (https:\/\/login.xero.com, https:\/\/identity.xero.com and https:\/\/api.xero.com)\n\n<ul>\n<li>Purpose: authenticate (OAuth 2.0) and read\/write your accounting data.<\/li>\n<li>Data sent: your store's order details (customer name, billing address, email, phone, line items, totals, tax), product SKUs, and your Xero developer-app credentials\/tokens.<\/li>\n<li>When: when you connect, push an order, or pull stock.<\/li>\n<li>Terms: https:\/\/www.xero.com\/au\/legal\/terms \u2014 Privacy: https:\/\/www.xero.com\/au\/legal\/privacy<\/li>\n<\/ul><\/li>\n<\/ol>\n\n<!--section=installation-->\n<ol>\n<li>Install and activate the plugin (WooCommerce must be active).<\/li>\n<li>Go to <strong>WooCommerce \u2192 Xero Sync<\/strong>.<\/li>\n<li>Create a \"Web app\" in the Xero developer portal and paste the Client ID and Client Secret, adding the redirect URI shown on the Connection tab.<\/li>\n<li>Click <strong>Save &amp; Connect to Xero<\/strong>, approve access, then choose your organisation.<\/li>\n<li>Set your default income account and tax rates on the Mapping tab.<\/li>\n<li>Open any order and click <strong>Sync to Xero<\/strong>.<\/li>\n<\/ol>\n\n<!--section=faq-->\n<dl>\n<dt id=\"does%20it%20post%20orders%20as%20invoices%20or%20quotes%3F\"><h3>Does it post orders as invoices or quotes?<\/h3><\/dt>\n<dd><p>Either. Choose how to post orders on the Mapping tab, and pick the invoice status (Draft, Submitted or Authorised).<\/p><\/dd>\n<dt id=\"is%20the%20free%20version%20time-limited%3F\"><h3>Is the free version time-limited?<\/h3><\/dt>\n<dd><p>No. Manual order, contact and stock sync are free forever. Pro adds automation and scale.<\/p><\/dd>\n<dt id=\"where%20is%20my%20data%20stored%3F\"><h3>Where is my data stored?<\/h3><\/dt>\n<dd><p>OAuth tokens are stored encrypted in your WordPress database. Order data is only sent to Xero when you sync.<\/p><\/dd>\n\n<\/dl>\n\n<!--section=changelog-->\n<h4>1.2.8<\/h4>\n\n<ul>\n<li>Stock sync now reads the whole stock-on-hand list from Xero in a single request and matches products locally, instead of one request per product. This keeps a full catalogue sync (and the Pro scheduled sync) well within Xero's API rate limits. The \"Sync all stock\" button uses this too and is much faster.<\/li>\n<\/ul>\n\n<h4>1.2.7<\/h4>\n\n<ul>\n<li>The Mapping tab now explains why the account and tax-rate dropdowns are empty (for example a Xero rate limit, or a connection that needs refreshing) instead of just showing no options.<\/li>\n<\/ul>\n\n<h4>1.2.6<\/h4>\n\n<ul>\n<li>The customer's country is now sent to Xero as its full name (e.g. \"United States\") instead of the two-letter code. Filter dwtx_country_name to override.<\/li>\n<\/ul>\n\n<h4>1.2.5<\/h4>\n\n<ul>\n<li>Improved handling of Xero's rate limit (HTTP 429): the sync now waits for the period Xero asks for and retries, and shows a clear \"please wait and try again\" message instead of a raw error.<\/li>\n<li>The \"Sync all stock from Xero now\" run is now paced so it stays under Xero's 60-calls-per-minute limit.<\/li>\n<\/ul>\n\n<h4>1.2.4<\/h4>\n\n<ul>\n<li>New: the product SKU is now sent as the Xero line item code, so invoice lines link to the matching Xero item.<\/li>\n<li>New: a separate Shipping account on the Mapping tab, so shipping can post to its own Xero account (e.g. 210) instead of the income account.<\/li>\n<li>New: the delivery (shipping) address is now sent to the Xero contact as well as the billing address, and existing contacts are updated so their address is filled in.<\/li>\n<li>Fix: sales tax collected on an order now carries through to Xero as a tax amount on each line, so tax (or a tariff) is preserved and included in the invoice total even on a no-GST tax rate such as \"BAS Excluded\". Standard GST lines are unaffected.<\/li>\n<li>WooCommerce fee\/surcharge lines are now included on the Xero invoice.<\/li>\n<\/ul>\n\n<h4>1.2.3<\/h4>\n\n<ul>\n<li>New: a \"Sync all stock from Xero now\" button on the Sync tab pulls stock-on-hand for every published product that has a SKU, in one pass, matched to Xero by SKU. Runs on demand in small batches, so it works even if scheduled tasks are not firing on your host.<\/li>\n<\/ul>\n\n<h4>1.2.2<\/h4>\n\n<ul>\n<li>Fix: invoices and quotes now post in the same currency as the WooCommerce order, rather than always using your Xero organisation's base currency. Multi-currency must be enabled in Xero for any currency other than your base currency.<\/li>\n<\/ul>\n\n<h4>1.2.1<\/h4>\n\n<ul>\n<li>Fix: invoices now always include a due date, so posting an order as a Submitted or Authorised invoice no longer fails with \"The document DueDate field must be specified\". The due date defaults to the invoice date, and can be adjusted with the dwtx_invoice_due_days filter for payment terms.<\/li>\n<\/ul>\n\n<h4>1.2.0<\/h4>\n\n<ul>\n<li>Compliance: the free plugin no longer contains any premium or licensing code. All Pro gating, licence handling and supplier-bill sync now live entirely in the separate Pro add-on.<\/li>\n<li>The free plugin exposes small, generic Xero API helpers (get\/post) that the Pro add-on builds on; no Pro-only endpoints ship in the free plugin.<\/li>\n<li>No functional change for free users.<\/li>\n<\/ul>\n\n<h4>1.1.0<\/h4>\n\n<ul>\n<li>Pro: post a Xero bill (at cost) when the Demfilz Auto Order plugin emails a supplier purchase order.<\/li>\n<li>Added Xero supplier, bill (ACCPAY) and expense-account API support (used by Pro).<\/li>\n<li>Fix: \"Save &amp; Connect to Xero\" now correctly redirects to the Xero consent screen.<\/li>\n<li>Pro subscriptions are now validated through the Demfilz billing service, and \"Get Pro\" links to live checkout.<\/li>\n<\/ul>\n\n<h4>1.0.0<\/h4>\n\n<ul>\n<li>Initial release: OAuth 2.0 connection, manual order push (invoice or quote), contact sync, manual stock pull, mapping, logs, Pro licence framework.<\/li>\n<\/ul>","raw_excerpt":"Send WooCommerce orders, customers and stock to Xero via the official Xero Accounting API. 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